Wolf Theiss chooses InsiderLog to digitalise insider list management

Moving from a manual process

Insider list management at Wolf Theiss had largely been handled by hand, with responsibility spread across teams. For a firm operating across multiple offices and jurisdictions, this fragmentation was at the heart of the problem. It made the process slow, heavy on administration and hard to keep uniform.

"Our manual process was decentralised and time-consuming. We wanted a solution that was easy to use while ensuring full compliance with all legal requirements.The firm set out to digitalise and simplify its insider list management in order to take friction away from everyday work."

Reaching out to a trusted partner

RBS, a Wolf Theiss subsidiary, already had a professional relationship with Euronext Corporate Solutions, having adopted its whistleblowing solution. So, when insider list management came onto the agenda, the firm decided to add Euronext Corporate Solutions’ insider list management solution to its evaluation list. Familiarity was an important factor, but it was not the reason to choose InsiderLog. What turned an existing relationship into a commitment was how closely the team engaged with the firm's specific requirements.

“We already knew Euronext Corporate Solutions through its whistleblowing solution and had very positive experiences with the team. Our existing relationship certainly helped, but what really convinced us was the team’s understanding of our needs, the excellent support and the simplicity of the solution.”

On this basis, the firm selected InsiderLog to digitalise its insider list management.

Onboarding without friction

InsiderLog’s team helped ensure the move to a digital platform was aligned with the way Wolf Theiss already worked, rather than forcing the firm to change its processes.

"The onboarding was excellent. The implementation took account of our processes, and the team was responsive and easy to work with. We received all the training materials we required."

Because the platform fit those established ways of working, it settled into day-to-day practice quickly. Creating an insider list became faster and simpler, and, importantly, this ease of use extended to colleagues who only use the tool occasionally.

Adoption as a measure of success

For a firm where inside information is handled by many people across different teams, the challenge was getting every employee to use the new platform consistently, every time. The priority was to help stakeholders familiarise themselves with the new platform across the organisation.

"We ensure compliant insider list management. It was important to make it really easy for our people to use, as otherwise they might look for arguments to avoid it."

Usability was one of the most important features InsiderLog offered. When using the platform is also the easiest way to complete a task, people take it, and the firm ensures consistency without constant oversight.

One intuitive process

The result is an insider list management process that looks the same across Wolf Theiss teams. What was once fragmented and cumbersome is now consistent and streamlined, with the compliance assurance the firm needs sitting underneath it.

"InsiderLog combines intuitive usability with robust compliance and has significantly reduced the administrative burden associated with insider list management.”